Job Order: 6113
Staff Representative: Tim Jadwin
Position: Publications Director/Senior Publications Director
Location: New York
Company Summary:
Full-service, Continuing Medical Education (CME) agency that services strategic development and implementation of long-term medical education programs.
Description:
Position Overview:
- The Publications Director is responsible for successfully and efficiently managing the specific projects/publications assigned, from inception through production or publication, effectively and proactively, executing on time and within budget
- Serve as the primary day-to-day contact for authors, medical writers and directors, grantors when necessary, and internal team members
- Ensure all SOX and HCC compliance documentation is secure throughout the duration of each project
Key Responsibilities
- Publication Operations
- Tactically implement project/publication elements on time and in conformity with objectives of the applicable publication plan
- Begin to review and discuss strategic opportunities with account management and team members on projects/pubs/pub plans and company offerings
- Participate in publication plan development with team members and grantor
- Direct/liaise with team members on the specific projects/publications assigned
- Schedule and facilitate kick-off and wrap-up meetings
- Identify and recruit faculty/authors
- Liaise between relevant internal and external team members on content development
- Ensure procedural consistency with guidelines and SOPs
- Develop and monitor timelines, anticipating and proactively communicating next steps to team members with a projection of the possible impact on other projects and initiating timely internal/external reviews and approvals for project components
- Develop external communications with authors, grantors, vendors, and others as needed
- Attend grantor meetings as requested to determine project scope, obtain updates, and develop projects
- Provide direction to appropriate staff and team members regarding all related tasks for specific projects/programs assigned
- Manage live meetings/events
- Liaise with CME/CE providers and develop CME project components (when applicable and necessary)
- Maintain a file of freelance/independent contractors/temporary staff and author data sheets, W-9 forms, and disclosures
- Some weekend time and travel required
- Financial Management
- Assist Account Manager with forecast development when needed and as appropriate to business unit
- Assist department head in the development of budgets and participate in proposal development, pitches, and presentations for new and existing accounts/grantors when necessary
- Monitor budgets weekly, update necessary team members where issues are present, and document financial status on status reports
- Initiate proactive budget discussions with Account Management when job specifications change and work with Account Management to generate Scope Change forms and help resolve financial issues
- Update percent completion reports monthly
- Attend monthly finance meetings with Account Management and Finance
- Time Management
- Ensure that Coordinator moves all project/pubs materials to appropriate team members in an orderly and timely manner
- Meet with Coordinator as often as needed to review/update status of active projects/pubs
- Manage kick-off, status, and wrap-up meetings in order to provide internal teams with necessary support and direction
- Ensure appropriate use of E-mail and voicemail for communication status within and outside of the
- Knowledge and Skills
- Bachelor’s degree or higher and 5+ years in program management and/or medical education
- In-depth knowledge of ACCME, PhRMA, and OIG guidelines (specific to medical education)
- Ability to maintain flexibility and foster teamwork in a fast-paced, demanding work environment
- Problem Solving
- Proactively identify problems and identify workable solutions
- If necessary, discuss with supervisor recommendations and possible solutions specific to problems on assigned projects/programs
- Managerial Direction
- Support talent share initiative with supervisor by identifying need and reaching out to other divisions when necessary
- Ensure appropriate billing by reviewing job reports on a regular basis
- Exemplify a high standard of quality and professionalism within your assigned program management team
- Create an integrated, effective, flexible, and accountable team environment that provides a solid support structure for grantor and team satisfaction
- Provide clear and professional communication relating to assigned projects/programs to all clients, vendors, colleagues, and team members
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